3 Ways To Keep Your Business Email Account Safe

Five Nines Team : Jul 26, 2017 2:18:29 PM

1 min read

Cybersecurity

3 Ways To Keep Your Business Email Account Safe

TL;DR

Protect business email with strong, unique passwords and a password manager.
Use enterprise spam filtering to block malicious messages before they reach inboxes.
Deploy policy-based email encryption to automatically secure sensitive messages and attachments.

The most common way most business users share information with one another is through their work email addresses. Aside from sharing important information, business emails assist users with coordinating projects, setting up meetings, and organizing shared files. Keeping business email accounts safe is crucial in the protection of both company and user information.

Protecting Passwords

Any mobile device that provides access to a business email should be protected with a strong password that only the employed individual knows. This will make it difficult for anyone who steals a device to break into it. Making sure you have different passwords for everything is also helpful. Secure applications such as LastPass and DashLane help users manage all their different passwords effectively. Different passwords for every application make accounts even more secure.

Filtering Spam

Spam has the potential to ruin a computer without a user even realizing they are clicking on anything wrong. Implementing enterprise-level spam filtering will stop these digital viruses from making it to any inbox within an organization. This secures email account safety significantly.

Policy-Based Email Encryption

Implementing technology that can secure sensitive data even further is one of the best ways to keep business email accounts safe. This technology helps to scan all emails and attachments to ensure the safety of the content. If a message contains information that may be sensitive, it can be encrypted or quarantined.

Business Email Security: Keeping Your Data Safe

Being confident in the security of your business email will give you peace of mind knowing your data is safe. Protecting your passwords, filtering spam, and implementing policy-based email encryption will provide the extra level of protection your business email needs.

Frequently asked questions

Why are strong, unique passwords essential for business email?

Because they prevent attackers from reusing stolen credentials across accounts; unique, complex passwords reduce the chance of unauthorized access if one account is compromised.

Should employees use a password manager?

Yes — password managers securely store and generate complex passwords, making it practical for staff to maintain unique credentials for every service.

How does enterprise spam filtering improve security?

Enterprise filters block phishing emails, malicious attachments, and suspicious senders before messages reach users, greatly reducing the risk of malware and credential theft.

What is policy-based email encryption and when should it be used?

Policy-based encryption automatically scans outbound email for sensitive content (PHI, financial data, SSNs) and encrypts or quarantines those messages to ensure secure delivery without relying on user action.

What other controls should we use alongside encryption to protect email?

Combine encryption with multi-factor authentication, endpoint protection, employee phishing training, and logging/alerting for unusual sign-in activity to create a layered defense.